Employee Services Assistant

Rockwell Administrative Building

Job Description

Classification: 12 Month Classified Employee 
Compensation: Administrative Assistant - $18.20/hour with consideration given based on experience.

Reports to:

Employee Services Director

Amy Beckman

Phone: 785-623-2400

Email: abeckman@usd489.com

Job Summary: The Employee Support Services Assistant will provide tier one support to employees seeking assistance with Human Resources and Payroll needs handled by Employee Services Team.

Job Duties/Responsibilities:

• Answers and directs departmental phone calls and walk-ins; educates/redirects employees to self-service resources as applicable.
• Assists in ensuring that District Job Postings are accurate and up to date on all recruiting platforms; works with FHSU Careers Department to communicate job opportunities most suited to students.
• Manages screening and onboarding process for all Substitute employees; acts as primary point of contact for all Substitutes.
• Completes various kinds of employment verifications.
• Assists with processing background checks for new hires.
• Assists with monthly billing reconciliation of associated District benefit carriers.
• Assists with Short Term Disability administration as needed.
• Assists with employee timesheet submissions.
• Assists with communication strategies to keep employee informed on various topics.
• Employee Safety and Work Compensations.
• Unemployment Claims.
• Performance Evaluations.
• Performs other related duties as assigned.

  
Qualifications/Requirements:

• Must have high school diploma or equivalency.
• Prior administrative assistant experience preferred.
• Prior human resource and/or payroll experience preferred.
• High proficiency with Office 365 Suite of Applications (Word, Excel, etc.)
• Must be highly computer literate and able to quickly learn and navigate various applications.
• Must have the capacity to grasp and adjust to new and changing situations.
• Must possess excellent communication and organizational skills.
• Must maintain confidentiality in all aspects of job performance.
• Must be courteous, helpful, and willing to be inconvenienced to get the job done.
• Must have the ability to collaborate and work effectively with coworkers in a team environment.
• Must observe and follow District policies at all times.
• Must remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment.

  Physical Requirements:

• Must be able to sit at a workstation most of an eight-hour day.
• Must have manual dexterity for continual computer input.
• Must be able to occasionally move, lift, carry, up to 30 pounds. 

CLICK ON THE LINK BELOW TO APPLY:

https://www.usd489.com/page/employment