The Kansas Department of Transportation is seeking a detail-oriented professional to support district HR operations that help keep Kansas moving forward!

KDOT is currently hiring an Administrative Specialist for the District Three Office in Norton, Kansas. 

Job responsibilities may include but are not limited to:

• Assists in the recruitment process for the district, which includes answering questions from the public on open positions, scheduling interviews when needed, reviewing requisition files for completion, and maintaining the district position tracking spreadsheet. 
• Responsible for communicating district training and registering employees in classes in the Learning Management System (LMS) and coordinating with the ODU team in the Bureau of Human Resources to establish courses. 
• Responsible for tracking district employee performance review program, prepare reports and distribute to supervisors and managers for notification and tracking. 
• Prepare and process Family Medical Leave Act (FMLA) and Parental Leave requests through Bureau of Human Resources. 
• Entering personnel transactions, i.e., new appointments, promotions, transfers, demotions, terminations, retirements, pay increases, leave without pay and return from leave without pay, address changes, tax withholdings and exemptions, direct deposits, etc., for district complex employees. Analyzes new Shared Leave requests, reviews for completeness, calculates hours needed for committee review, and completes processing.
• Provide payroll assistance in reviewing KDOT Employee Time Confirmation Report, and Preliminary Warrant Register for correct entries and pay adjustments, verifying district complex time and payroll transactions and adjustments, correcting leave discrepancies, compute correct leave balances to determine corrective action. 

Compensation: 

• Annual Salary Range:  $36,171.20 - $37,024.00
• Hourly Pay Range:  $17.39 - $17.80

Benefits:

• Work-Life Balance Programs
  • Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral, and Jury Duty
  • Employee Assistance Program
    • For help managing daily life
  • Infant at Work Program
  • Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity Insurance
• First-Day Coverage
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Tax Advantage Accounts: HSA, HRA, FSA with qualifying plans
• Life Insurance
  • Employer paid basic group life
  • Option group life insurance available at a reasonable cost
• Retirement
  • KPERS and Deferred Compensation
• Other Benefits
  • Tuition Reimbursement
  • Paid on-the-job training programs
  • Personal and Professional Development Opportunities
  • Employee discounts with the STAR program
  • And more!

Minimum Qualifications: 

• Two years of experience in general office, clerical, and administrative support work. 
• Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.
• Valid Driver’s License at time of appointment.

Post-Offer/Pre-employment Requirements:

• Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx . 
  If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

KDOT works to foster diversity and looks forward to applications from all qualified applicants. 

Application may be completed on: jobs.ks.gov

Paper forms are available at any KDOT office and may be sent to Kansas Department of Transportation, P.O. Box 350, Norton, KS 67654. Indicate Requisition # 221085 on the application form. Position closes: August 6, 2026.