Transportation Administration Assistant

Unified School District No. 489

Hays, Kansas
 

Compensation: $18.60/hour with full benefits.

Job Summary

We are seeking an organized Transportation Administrative Assistant to support our department. 

Qualifications / Requirements:

• Must have a high school diploma or equivalency.
• Three years experience.
• Accounting Skills, 10-key by touch and good keyboard skills
• Proficient with Microsoft Office
• Maintain confidentiality, integrity, and honesty in all aspects of job performance.
• Must have the ability to communicate and work effectively and cooperatively with members of the school district and community.

Essential Job Functions:

• Review and approve time sheets each morning using skyward.
• Review, correct, and maintain employee’s time sheets and activity records in both manual and computer records.
• Answer questions and provide assistance to individuals inside and outside the transportation department through telephone and written correspondence.
• Collect, organize, and maintain personnel information, activity logs and other important documents and information in both manual and electronic filing systems.
• Prepare reports and documents as needed with excel and word.
• Prepare reports required by the State of Kansas.
• Process Purchase Order request for the transportation department.
• Complete credit card reconciliation on a Biweekly basis.
• Prepare monthly and daily mileage reports on all vehicles.
• Process mileage reimbursement at end of each semester.
• Prepare invoicing for community trips.
• Prepare inspection sheets for mechanics to support highway patrol inspections on all vehicles.
• Substitute as a school bus or activity driver when needed maintaining all required CDL licenses, endorsements and qualifications.

Special Physical Requirements:

• Must be able to sit at a workstation most of an eight-hour day
• Must have manual dexterity required for consistent and accurate computer input
• Must be able to lift a minimum of 20 pounds and climb flights of stairs
• Must be capable of dealing with noise and constant interruptions

Position Contact:

Russ Henningsen, Director of Transportation

785-623-2560, RHenningsen@usd489.com

Apply On-Line:

https://www.usd489.com/page/employment